The SPX 2014 Table Lottery Cometh!
Here’s the news, y’all.
We will soon be ready to begin registration for the long awaited SPX 2014 Exhibitor Table Lottery. This will be an new experience for all of us, but we’ll do our best to make it run quickly and smoothly.
This email contains a general run down of the lottery procedure. It will be followed later in the week by the link for lottery registration. After you review the info below, please do reach out with any questions or concerns by sending an e-mail to firstname.lastname@example.org.
We will address them, pronto!!
Table Lottery Registration Basics
SPX’s old first-come, first-serve mail order process for table registration didn’t translate well to the digital world. Between this basic issue and the increasing demand for tables we’ve moved to a new system for 2014 that’s a mix between invitations and a lottery pool.
Invitations to the legacy exhibitors went out over the past week. If you did not receive one and would like to exhibit your work at SPX 2014 you may enter The Table Lottery to pursue table space (you can request anything from a half table to two full tables via the lottery).
The link for lottery registration will be posted on January 24, and we’ll notify you when it goes live.
You Will Have Plenty of Time
Registration for The Table Lottery will run from January 24, 2014 through February 14, 2014. This will allow everyone plenty of time to register. And just as importantly, this should help to keep our poor web site from crashing to the ground.
The Lottery Process is Easy
There are just a few steps to the process:
- Beginning January 24, go to the Lottery Registration Form and submit your info.
- An e-mail will be sent back confirming your registration application.
- Within 48 hours we will send you another e-mail with a 6 digit random number provided by Random.org
- We will sort the lottery entrant list by random number in either ascending or order descending based on a coin flip.
- We’ll apportion tables in the order dictated until we run out.
- Remaining lottery registrants will be preserved in their lottery order as the 2014 Wait List.
- Lottery winners will be announced on February 21, 2014.
- Information about the process for paying for the tables will be made available in mid-February, with payment processing to begin the end of the month.
- Winners will be given until March 15, 2014 to pay for their tables. Payment not received in that time frame will result in those tables in being forfeited and used for the Wait List.
Our goal is to keep the show pretty evenly split between invited exhibitors and exhibitors registering from the lottery. Depending on the number of legacy invitations that are accepted, one half to one third of the tables at SPX will be filled this way, leaving over 120 tables available for the lottery.
The Table Lottery Process Will Result In an Official Wait List
Once The Table Lottery winners are determined, the remaining names will be shifted to the official 2014 Exhibitors Wait List. The Wait List will show where you are on the list and as tables become available, we will work the list off, top to bottom.
Please Play Fair
Other festivals that have a lottery system for table registration have seen people attempt to game the system, with multiple entries per person to try to gain an advantage. As we see such actions as against the Spirit of SPX, we will be enforcing these simple lottery rules:
- One lottery entry per person.
- You can register for up to 2 tables, in half table increments. Each half table gets a free badge, extra badges will be $10.
- Please use the name on your lottery entry that will go into the Program Guide and on the SPX Exhibitors web page. Lottery entries using alias names will be disqualified.
- Tables can only be transferred or assigned to a tablemate whose badge is registered for the winning table(s) at the time the payment is made.
- Payments for tables won in the lottery must be made by March 15. Tables not paid for by March 15 will be released to the Wait List.
- By participating in The Table Lottery you are agreeing that the SPX Steering Committee will serve as the sole arbiter for any penalties resulting from misconduct during your participation in the SPX Table Lottery.
Please Register For Your Group
If you are sharing tables with other people, please have only 1 registration for your group. You will be able to list all of your table mates for the SPX web site, program guide and badges when you go to pay for the table.
There is an FAQ at http://www.spxpo.com/lottery where you’ll find more info on The Table Lottery process.
Stay tuned for the announcement of the availability of The Table Lottery Registration Form, coming to an e-mail inbox or social media stream near you.
Sam, Mike, and Warren
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